RotaLoomPlan with live context
Define reusable shift templates once, then place them against employee availability, approved leave, public holidays, rest conflicts, teams, and workplaces.
Workforce operations, connected
Employee scheduling, under control.
Plan shifts around real availability, publish personal schedules, capture worked time, manage leave and sickness, and turn reviewed timesheets into payroll-ready records.
Workplace-controlled clock-in/out · No dedicated terminal—the same platform also handles scheduling through payroll preparation
RotaLoom
Weekly rosterOperations team · 24–30 Aug
Published
Payroll readiness
84% reviewed
Calendar-aware planningAvailability, shifts, leave and holidays together
More than a replacement terminalUse existing compatible devices for workplace-controlled clocking, connected to schedules, leave, timesheets, and payroll preparation
Secure onboardingNamed accounts, invitations, passkeys and TOTP
Accountable changesAudited sensitive workforce workflows
From the live rota to payroll readiness.
RotaLoom keeps schedules, attendance, leave, timesheets, employment terms, and wage preparation connected while personal actions and organization-wide controls remain appropriately protected.
Capture the workday
Keep workplace-verified clock-ins and clock-outs, breaks, sickness reports, and worked-time evidence connected to the assigned shift that actually happened.
Prepare with confidence
Generate timesheets from attendance, apply effective-dated pay rates, prepare payroll periods, and produce controlled CSV exports.
Built for the exceptions that disrupt a rota.
Availability changes, peak operating periods, sickness, public holidays, and secure employee onboarding are first-class workflows—not notes left outside the schedule.
Availability without busywork
People are available by default and record only exceptions. Authorized planners review a paginated master calendar with filters, overlays, conflict signals, bulk actions, and week copying.
Leave controls that preserve sickness
Apply Stop Leave to selected employees for peak dates while keeping confidential sickness reporting available and separate from ordinary leave approval.
People join securely
Send expiring employee invitations, link named accounts, deliver branded notifications, and protect access with passkeys or authenticator-based two-factor security.
Reports & analytics
Turn daily activity into a clearer operating picture.
Bring scheduled and worked hours, attendance, approved leave, overtime, and shift coverage into focused views. Filter by workplace, department, team, employee, or role, then follow the totals to the roster detail underneath.
Explore reports & analyticsScheduled hours1,248
Attendance rate95.8%
Shift coverage92%
One platform. One connected operating story.
Planning, daily workforce activity, and reviewed records stay linked from the first shift decision through payroll preparation.
Build the working week
Start with the people, places, and availability behind the rota.
- Reusable shifts and master-calendar planning
- Availability, leave, holidays, and conflicts
- Published personal schedules and notifications
Keep the workday connected
Link what was planned with the attendance evidence that follows.
- Workplace-controlled clock-in and clock-out
- Breaks, sickness, and worked-time corrections
- Traceable changes and personal records
Close the loop
Turn reviewed operational evidence into useful outputs.
- Generated timesheets and wage preparation
- Workforce reports and analytics
- Audited payroll periods and controlled exports
Security by design
Strong access without shared accounts.
Every person signs in through a named identity. Modern authentication and scoped permissions protect sensitive workforce and wage information while preserving accountability.
Create your named accountAuthenticator-based two-factor security
Add a rotating verification code after password sign-in, with one-time recovery codes for safe account recovery.
Passwordless passkeys
Use device biometrics, a PIN, or a security key through standards-based WebAuthn authentication.
Role and organization boundaries
Permissions are evaluated on the server within the selected organization—never trusted from browser-supplied tenant data.
Audit-ready activity
Authentication and sensitive business changes produce traceable events without recording secrets.
Make the next roster easier to run.
Bring availability, scheduling, worked time, leave, timesheets, and payroll preparation into one accountable workflow.
Contact RotaLoom
Tell us about your workforce.
Share your team size and what you want to improve. We will respond with a practical conversation about fit, rollout, the fixed organization fee, and any workforce-based adjustment.
- A clear fixed fee and workforce-based adjustment
- No dedicated clocking hardware—use the same platform for schedules, attendance, leave, and payroll preparation
- Optional controls keep clock-ins within the approved work area
- No obligation and no payment details required